Envisioning your next big event might have you dreaming up tall cylinders with floating candles, glitzy chandelier centerpieces, or even trendy black taper candles on thin gold holders perfectly placed down elegant banquet tables. One of the most exciting parts about planning an event is the decor. Decor is crucial, it sets the tone from the moment your guests enter and hopefully lasts with them well after the event has ended. With so many options and the desire to create an ideal atmosphere, the endless possibilities can be overwhelming. When planning an event, decor is often just one small element. There’s also the guest list to consider, finding the perfect venue, and catering, just to name a few. So, how do you choose the ideal decor for your event while balancing every other aspect of your planning? Consider these four criteria to help you choose your perfect event decor.
- Location
As they say, “location, location, location.” It’s wise to determine if the location for your event is central to where your event set-up team can readily bring decor items and easily set up. This should also include verifying access for setting up in advance, possibly even the day before the event. Take into consideration that decor takes up ample space and your venue should have a separate, safe place for storing your storage bins and other precious items. Make sure the decor you choose flows well with the location of your venue in terms of traveling, storing, and set-up.
- Impression
How do I want my guests to feel while attending the event? Make sure the decor fits with the theme of your occasion. While decor might feel like a less important factor when planning your event, note that it sets the tone and vibe for your guests and plays a crucial role in how they will feel and act. There are so many ways to create a statement with decor. Sometimes subtle items can have a big impact. Find opportunities to make an area special, whether it’s a dessert table, registration, a bar, or even an auction table, as long as you ensure it enhances and doesn’t take away from the function of that space. Recognize the atmosphere and vibe you want your guests to experience and strive to deliver.
- Space
It’s fun to take risks with impressive and over the top decor, but also consider the size and space of the venue you are decorating. How large of a space, how many people are attending, and the number of tables, are all very important factors. Provide enough space for guests to move around comfortably, not creating any challenges in maneuvering around decor. Space is an important aspect to consider as it can lead to some great opportunities for decor! Some of our favorite show-stopping decor elements include; light up cocktail tables, uplights, an ice-luge, backdrops for photo opportunities, and perfectly placed furniture that is sure to impress.
- Budget
Budget is one of the most important aspects to consider. While decor can have your guests in awe and feeling like movie stars, you also have to make sure your decor allowance makes sense. Is your event aimed to raise money for an organization? Is there a cost for guests to attend and where do they expect to see that money allocated? While we all wish we could spend an endless amount of decor, determining a budget upfront and sticking to it is essential. Make sure to “wow” your guests while being mindful of their expectations.
Decor can easily be one of the most exciting and fun aspects of planning, but also plays a vital role in showcasing the importance of your event. Our team at K2 Events recognizes this importance for you and your guests, we expertly plan every detail while carefully considering your event’s specific needs. These four top criteria will assist you in choosing the ideal decor options for your event, watch for a follow-up on a more detailed list of our favorite items and their placement.
– Nicole Fiebelkorn, Event Planner/Showroom Manager
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